Constitution of the Association of Track Officials of Michigan
ARTICLE I - NAME
This organization shall be known as The Association of Track Officials of Michigan.
ARTICLE II - OBJECTIVES
The objectives of this Association are:
1). to promote good fellowship among its members;
2). to promote uniformity in officiating track & field and cross country;
3). to assist in training and developing new officials;
4). to foster a high standard of officiating ethics;
5). to promote improved track & field and cross country meet organization;
6). to promote track & field and cross country generally.
ARTICLE III - OFFICERS
The officers shall be a President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Regional Representatives (8) and the Immediate Past President.
ARTICLE IV - EXECUTIVE COMMITTEE
The Executive Committee shall consist of the President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Newsletter Editor, Regional Representatives (8), and the Past President.
ARTICLE V - AMENDMENTS
This Constitution may be amended at any meeting by a majority of votes cast provided the membership has been notified in writing of the text of the amendment(s) a minumum of thirty (30) days prior to the vote.
By-Laws of the Association of Track Officials of Michigan
ARTICLE I - PRESIDENT
Section 1
The President shall preside at all meetings of the Association and all meetings of the Executive Committee.
Section 2
The President shall appoint the members to standing committees and shall appoint such other committees as directed by the Association and those deemed necessary or appropriate to further the objectives of the Association.
Section 3
The President shall have a vote on all issues and elections in accord with Robert's Rules of Order.
Section 4
The term of office shall be one (1) year. The term begins at the conclusion of the annual meeting.
Section 5
In the event of the office of President is vacated due to any reason, the 1st Vice President will immediately become President.
ARTICLE II - 1ST VICE PRESIDENT
Section 1
The 1st Vice President shall preside at those meetings of the Association and Executive Committee when the President is unable to do so or when so requested by the President in acord with Robert's Rules of Order.
Section 2
The 1st Vice President shall serve in that position for a term of one (1) year and will automatically become President at the conclusion of the annual meeting following his term as 1st Vice President.
Section 3
In the event that the office of 1st Vice President is vacated due to any reason, the unexpired term shall be filled by the 2nd Vice President.
Section 4
The 1st Vice President shall act as the Clinic Director.
(a). The Clinic Director shall plan, implement and direct the annual clinic sponsored by the Association.
(b). In the event the 1st Vice President cannot fulfill the duties of the Clinic Director, the Executive Committee shall appoint the 2nd Vice President and/or a replacement.
ARTICLE III - 2ND VICE PRESIDENT
Section 1
The 2nd Vice President shall serve in that position for a term of one (1) year and will automatically become 1st Vice President at the conclusion of the annual meeting following his term as 2nd Vice President.
Section 2
In the event that the office of 2nd Vice President is vacated due to any reason, the unexpired term shall be filled by appointment by the Executive Committee and shall serve until a replacement is elected at the annual meeting.
Section 3
The 2nd Vice President shall serve as Assistant Clinic Chairperson. In the event the 1st Vice President cannot fulfill the duties as Clinic Director, the 2nd Vice President will become the Clinic Director.
ARTICLE IV - SECRETARY
Section 1
The Secretary shall record the proceedings of the Association and the Executive Committee and shall record an account of all business transacted for the Association. A written report shall be made to membership at each annual meeting.
Section 2
The term of office of Secretary shall be appointed annually by the Executive Committee.
Section 3
In the event that the office of Secretary is vacated due to any reason, the Executive Committee shall appoint a replacement.
Section 4
The Secretary shall be responsible for all duties as directed by the Association or Executive Committee.
ARTICLE V - TREASURER
Section 1
The Treasurer shall serve as the principal financial officer for the Association.
Section 2
The Treasurer of the Association shall be appointed annually for three (3) year terms by the Executive Committee.
Section 3
In the event that the office of Treasurer is vacated due to any reason, the Executive Committee shall appoint a replacement.
Section 4
The Treasurer shall be responsible for:
(a). Receiving and disbursing all monies of the Association in accord with generally accepted accounting procedures as directed by the Executive Committee.
(b). Provide a printed financial report to the membership at the annual meeting.
(c). Serve as Registrar for the clinic unless the Executive Committee appoints someone else.
ARTICLE VI - NEWSLETTER EDITOR
Section 1
The Newsletter Editor shall be responsible for publishing the Association Newsletter four (4) times a year.
Section 2
The Newsletter Editor shall be appointed annually by the Executive Committee.
Section 3
In the event that the office of Newsletter Editor is vacated due to any reason, the Executive Committee shall appoint a replacement.
Section 4
The Newsletter Editor Shall be responsible for:
(a). Necessary printing and other publications ordered by the Association.
(b). Issue application forms to prospective members.
(c). Provide a membership roster for all members.
(d). Publishing a newsletter according to the following schedule: March 15, June 15, October 1 and December 1 (Clinic Issue).
ARTICLE VII - REGIONAL REPRESENTATIVES
Section 1
The Regional Representatives shall serve as a liasion between their region and the Association. Their regions shall coincide with regions as established by the MHSAA Official's Handbook.
Section 2
The term of the Regional Representatives shall be one (1) year. The Regional Representatives may be reappointed by the Executive Committee of the Association.
Section 3
The Regional Representatives shall be responsible for:
(a). Representing their region on the Executive Committee.
(b). Promoting within their region membership to the Association.
(c). Assisting Regional and State Meet Managers to obtain fully qualified meet officials.
(d). Serving as a MHSAA certified trainer of officials.
Section 4
Establish and assist in the organizing and conducting of clinics within their regions, and:
(a). Establish a mentoring program with the region.
(b). Promote athlete rules meetings with the region.
(c). Schedule and/or conduct mechanics in-service for all officials.
ARTICLE VIII - EXECUTIVE COMMITTEE
Section 1
The Executive Committee shall be composed of the President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Newsletter Editor, Regional Representatives (8) and the Past President.
Section2
The Executive Committee shall meet prior to the annual meeting of the Association and shall hold such other meetings as may be necessary.
Section 3
The Executive Committee duties and responsibilities shall be:
(a). Plan the annual meeting of the Association.
(b). Receive and review reports from committees.
(c). Receive and review reports from the officiers.
(d). Appoint a member to fill a vacancy in an officer position.
(e). Receive and review membership applications and make final decisions on membership applications.
(f). Provide the audit of financial records.
ARTICLE IX - ELECTIONS
Section 1
The election of officers shall be held at the annual meeting.
Section 2
In the elections there shall be:
(a). Nominations from the floor.
(b). A ballot of those nominated.
(c). If no one receives a majority, the two (2) candidates having the largest number of votes for an office shall be voted upon the ballot. If there is again a tie vote, the winner shall be chosen by lot.
(d). No person may hold or serve more than one (1) position on the Executive Committee during the same period of time.
ARTICLE X - MEMBERSHIP
Section 1
The Association will have three (3) classifications of membership. They are:
(a). Active Members.
(b). Life Time Members (Past Presidents)
(c). Honorary Members.
Section 2
Active Membership requirements include:
(a). For admission to membership, the applicant shall complete and submit application for membership to the Association Treasurer.
(b). To maintain membership, the member shall meet the requirements as set forth by the Association and it's By-Laws.
Section 3
Life Time Membership shall be given to:
(a). Past Presidents.
(b). Those people involved in the original organization of A.T.O.M.
(c). Those people who are recommended by the Executive Committee as having made a significant contribution to A.T.O.M. and confirmed by an affirmative vote fo the membership present at the annual meeting.
Section 4
Honorary Membership shall be given to individuals who through their commitment to track and field have made contribution to A.T.O.M. These people will be nominated and approved by the Executive Committee.
Section 5
Membership privileges shall include:
(a). Active and Life Time members will have all voting rights and the privileges of the Association.
(b). Honorary members will receive all publications and any other mailings of the Association. They will be invited to attend all clinics.
ARTICLE XI - DUES AND ASSESSMENTS
Section 1
The annuals dues of this Association shall be determined by the Executive Committee.
Section 2
Dues shall be paid in full by the time of the annual meeting.
Section 3
The fees and dues of Life Time and Honorary members shall be waived.
ARTICLE XII - MEETINGS
Section 1
The annual meeting shall be held at a site and on a date such as the Executive Committee shall determine.
Section 2
Notice of the place and date of the annual meeting shall be sent to all members at least one (1) month before the date selected.
Section 3
Other meetings may be called by the President when deemed desirable by the Executive Committee.
Section 4
The order of business shall be as follows:
(a). Reading of the minutes of the previous meeting.
(b). Treasurer's Report.
(c). Executive Committee's Report.
(d). Nomination and election of officer's.
(e). Committee Reports.
(f). Old business.
(g). New business.
(h). Report of election results.
ARTICLE XIII - AMENDMENTS
Section 1
These By-Laws may be amended at the annual meeting by an affirmative vote of a majority of the votes cast.